We understand that plans can change. Please read and agree to the following before submitting your request:

Cancellations

• If you cancel more than 14 days before a program starts → refund minus $15 fee.

• If you cancel 7–14 days before a program starts → refund minus 35% of the program cost.

• If you cancel 3–7 days before a program starts → refund minus 50% of the program cost.

• If you cancel within 72 hours of the program start → no refund.
  (We plan our staffing based on registrations, so late cancellations affect our ability to run programs fairly for all families.)

Transfers

• Transfers must be requested at least 72 hours before the program begins.

• Transfers include a $10 fee.

• If the new session costs more (because the early bird price you had is no longer available), you’ll pay the difference.

• If the new session costs less, we’ll refund the difference (minus the $10 fee).

All cancelation with refund/credit and transfer requests must be made here: https://forms.gle/gRwAwDyHDoo4tkJV8

I give my permission for my student to be photographed/video for the purpose of educational and/or promotional materials by Learners.

I understand that my student’s name or other identifying information will not appear with the images. These images are for the specific use of Learners Chess and I will not be compensated.

If your student cannot have their photograph posted online or on promotional or educational materials, please email learnerschess@gmail.com with the subject line, “Photo Objection” along with the student’s name and program.

I understand that the advertised benefits of learning chess (improved grades, concentration, ability to calculate, etc.) will only be realized by my students if they are engaged, willingly, consistently, with regular practice and competition experience, for a minimum of two years

Maximum chess learning social and cognitive benefits achieved with at least:

• Two years of school club participation
• Four tournaments attended
• Two weeks of summer camp or one week of summer camp and up to 5 days of Single Day camps scattered throughout the school year.
• Regular chess practice at home at least 4 days a week (playing challenging games with other people online and/or solving chess puzzles)

I understand that they posted schedule for this program may need to change due to unforeseen circumstances. 

I agree to check my email for announced schedule changes.

Sign-in / out:

All students must be signed in or out by a parent or designated adult. For AM programs, I understand that I or a designated adult will be required to walk the child into the building and sign them in. For PM programs, I understand I am required to sign them out unless I have indicated otherwise on their registration. (Walk home, after-school program, etc)

I further understand that my child will only be released to the people who I have designated on this registration and that any person listed to pick up my child must be prepared to show a photo ID.

I agree to notify Learners Chess Academy in writing of any changes to my child's pick-up information.

I understand that I must pick up my child from chess club at the indicated time.

I further understand that if my child is picked up later than 5 minutes after chess ends, I will be charged and I agree to pay up to $1 per minute late that my child is picked up, beginning from the scheduled end time for chess club.

I understand that, while at in person Learners Chess programs, my child is expected to demonstrate good behavior by listing to their coaches, respecting others, their belongings, and our facility & our staff.

I understand that Learners Chess coaches will work to coach my students' misbehavior, but that ultimately Learners Coaches have full discretion to discipline my child by issuing them a time out or sending them home.

I further understand that repeated misbehavior by my child may result in him or her being suspended from a day or more of Learners Chess programs.

I agree to be held financially responsible for any equipment or property that my child damages during the course of chess camp with Learners Chess.

I authorize a licensed physician or medical treatment center to treat my child in case of an emergency. In the event of an emergency in which neither parent/legal guardian can be reached, I authorize Learners' coaches to arrange ambulance transport for my child to a facility for medical treatment. I assume full financial responsibility for any medical transport, attention or treatment provided.

If you do not agree to any part of this release, please email learnerschess@gmail.com with your objection.

I understand the Learners Chess Coaches are not responsible for administering medications to my child. 

Exceptions are made for life-saving medications such as Epi-pens or Albuterol inhalers as outlined in a student's emergency action plan.

I understand that the many variants of the novel corona-virus may exist in New Mexico and that participation in a program with other people increases the risk of virus transmission. 

I accept this risk of my child's participation in Learners Chess Academy programs and events. 

I commit to regularly monitor my child's health and to keep them home if they are showing any symptoms of any possible contagious disease. 

I also commit refrain from sending my child to Learners Chess programs if I am aware that any of member of our household has been known to have or have had contact with someone who is known to be infected with any strain of the corona-virus. 

Lockdown:

A lockdown is ordered by police or school officials when a dangerous person is on or near a campus.

During a lockdown:

Bathrooms, cafeteria doors, office doors, and gates are locked.
Students are moved out of the hallways and into the nearest classrooms immediately.
They must stay in those rooms until they are cleared to leave by public safety personnel.
Students and staff are kept away from doors and windows.
All doors are closed and locked to protect students and staff from the threat.
All blinds are closed. Lights are kept on.
Attendance is taken.
Everyone remains quiet.

Shelter-in-Place:

Shelter-in-Place is similar to a lockdown, except that the students and staff are allowed to move around inside their classroom. They are allowed to have organized and supervised restroom breaks, medical attention, food, and water if necessary. No one is allowed in or out of the building.

Students are allowed to continue their studies in a supervised classroom that is locked and secure. All students are physically supervised during a shelter-in-place.

In the event of a Lockdown or Shelter in place, please contact your district's Security Department:

APS Police: (505) 243-7712
RRPS Security: (505) 891-5335 x51370

Please indicate below that you understand lockdown procedures that Learners Chess Academy follows.

I agree to have my child in attendance for this tournament at the specified time or to email or call with cancellation at least 24 hours before the tournament is set to begin.
I further understand that because my registration is reserving one of a limited number of spots for my child, if I cancel less than 72 hours before the tournament, I may be held financially responsible for this registration.